Phase 2
The key steps in project planning are:
• preparing a master plan for time and deliverables;
• dividing the project into areas of expertise;
• selecting consultants for every area;
• preparing the legal structure;
We start with developing a mind map. This is a tool that helps us to synthesize ideas and information and organize them in a way that facilitates the identification of connections and synergies among the different parts of the project. Through this brainstorming process, we develop a firm foundation from which to launch the project.
The map is often broken down into project view, project organization, coordination, and communication.
Firstly, we take an aerial view of the project by looking at all the major tasks required. Finally, we break it down into parts and start going into details. In this stage we examine the project under three main technical areas: legal, tax, and accounting.
A clear view helps us to prepare a road map and identify the project areas of competences. We then start selecting the professionals/firms that shall be involved (accountants, tax, financial, logistics, government authorities). Each individual’s role and responsibility are defined. Breaking down multi-tasking projects in different areas creates synergies. The project can be seen from different perspectives, sub-areas of expertise make the project more manageable, different professionals can manage multiple issues at the same time. Finally, the most knowledgeable professionals in their specific area of expertise can be part of the same project. Once all the team members are on board, we develop the preliminary legal structure upon which everyone adds their contribution. The structure may vary as the project develops.
Coordination is what gets work done. Through a careful coordination we manage risk, control time and monitor costs. Besides, all the professionals involved are constantly kept on the same page. Finally, through a single point of reference, the client can be “on-site” working with everyone, even though he/she may be working remotely and with a substantial time difference.
Communication plays a key role in China. We see our work as the engine that keeps the information flowing. We substantially reduce the asymmetry of information among project members. Through active communication, we anticipate issues, become aware of elements that may affect different areas of competencies and find solutions. Communication is key to reporting progress, addressing delays in schedule and changes in scope and budget.
